At Highrachy, we are passionate about delivering value-driven real estate solutions that make a difference. As a leading 21st-century project-oriented organization, we deliver top-notch processes and solutions that ensure our clients' real estate goals are met consistently.

Our vision is to be globally recognised as the access point for real opportunities within the African Real Estate industry. Our mission is to provide convenient access to value driven real estate opportunities with keen focus on quality, comfort and value for money.

We are seeking brilliant and passionate individuals who share our values and want to make a difference in the world. Join us and be a part of a team that is committed to excellence, innovation, and making a positive impact in the world of real estate.

The Finance & Admin Officer will be responsible for the performance of a variety of duties categorized by administrative, financial or logistic support and to undertake a range of other financial and administrative tasks as identified by the Head Business Support Unit

Duties and Responsibilities

Finance

• Develop and implement a robust and reliable financial reporting system in compliance with statutory requirements.
• Work to ensure that adequate controls are in place to facilitate seamless payment system.
• Oversee the preparation of regular financial accounts and management accounts.
• Prepare periodic financial statements informing the management of HITL’s financial position.
• Manage reconciliation of all bank balances.

Reporting and Reconciliation

• Track monthly running expenses of stations as well as consumption.
• Develop and implement improved methods of calculating and controlling organisational costs.
• Interpret financial data to evaluate the financial aspects of the business and operations to the board
• Handle all aspects of assigned bookkeeping activities such as reconciliations, journals and nominal ledger administration by updating the accounting application with transactions as they occur.
• Process cash book transactions and prepare bank reconciliation.

Tax

• Manage all tax planning process to ensure all tax liabilities are minimised to the barest minimum.
• Liaise with tax consultants on tax related issues.
• Prepare tax computations for withholding tax, Value Added Tax, PAYE, and Company Income Tax.
• Process Tax documents for payment and remitting the tax liabilities, going to the Inland Revenue Service where necessary.
• Maintain and update relevant tax schedules (reports).
• Obtain tax clearance certificates for staff and for HITL.
• Ensure prompt and accurate remittance of tax liability in compliance with requirements of tax regulatory authorities.
• Advise against potential tax liabilities.

Payments and Receipts

• Process accounts and incoming payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.
• Prepare bills, invoices.
• Reconcile the accounts to ensure that all payments are accounted for and properly posted.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Income / Invoice tracking and follow-up.

Fixed Assets

• Develop and implement an annual asset verification and audit plan.
• Conduct periodic audits, spot checks and physical verification and counting to ensure compliance with fixed asset accounting rules.
• Manage an active depreciation schedule to assure the book value of the asset is constantly updated and appropriate taxes applied and paid.
• Conduct periodic disposal of fixed assets in line with corporate finance/accounting rules.
• Prepare periodic fixed asset updates to Management.
• Provide a fixed asset utility report with recommendations to management on (remainder) asset life, maintenance and replacement costs etc.
• Track warranties on all assets, ensuring these are executed appropriately and warehouse all other relevant items, such as operating manuals, spare keys, etc. providing access as required.

Payroll Management

• Ensure all payroll transactions are processed efficiently.
• Collect, calculate, and enter data in order to maintain and update payroll information.
• Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and develop reports.
• Determine payroll liabilities by calculating employee federal and state income, social security taxes, employer's social security, unemployment, and workers compensation payments.
• Resolve payroll discrepancies.
• Maintain payroll operations by following policies and procedures.

Administration

• Ensure prompt and adequate provision of office supplies and consumables by monitoring usage and putting in place effective replenishment mechanisms.
• Maintain an effective working relationship with vendors and suppliers to ensure excellent service delivery and minimise disruption to service.
• Manage the provision of logistics / travel support to staff and liaises with relevant external organisations and service providers (e.g. embassies, travel agents, airlines) to facilitate smooth and safe travel.
• Anticipate and validate administrative requirements, maintains appropriate records and use these to prepare the annual administrative budget.
• Manage the inventory of office supplies, implements inventory controls.
• Manage contracts with external providers of services and equipment.
• Vendor identification, selection, negotiation and monitoring.

Qualifications

Required:

• Minimum of Bachelors Degree in Accounting.
• 2 years working experience as an Accountant.
• Computer Literacy

Preferred

• Experience or interest of working within the real estate industry specifically a development company.
• Relevant certifications like ACCA, ICAN or CFA qualifications